Admin Guide
Getting started
Open admin.html (or alotogelato.ca/admin) and enter your password. The default is gelato2026 — change it in Settings. This is different from the public site password.
The menu on the left is grouped into Your site, Operations, and the team tools. Click a section to open it; some sections have a little tab bar at the top to switch between related pages.
Your site
🏠 Shop & Contact
Your shop name, tagline, welcome text, phone, email, address, map, and the big hero photo. The basics customers see first.
🍧 Today's Flavours
The flavours in your case. Each is a row — click a cell to edit the name or description, pick an emoji and colour, and a label (Popular, New, Seasonal, Dairy-Free). Add or remove rows as flavours rotate.
📋 Menu & Prices
Your menu in sections (Gelato, Soft Serve, Milkshakes, etc.). Edit names, descriptions, and prices; add or remove sections and items.
🎉 Promotions
The banner across the top of the site, plus special "cards" for weekly deals.
📸 Photos & Feed
Manage the photo gallery (the slideshow) and post quick updates to the "What's New" feed. Photos are resized automatically.
💌 Members
Everyone who joined the Scoop Club or newsletter from the website. See totals, and use Send a newsletter to email them all at once (their addresses stay private in BCC). Refresh pulls the latest from the server; CSV exports the list.
⚙️ Settings
Holds the smaller settings as tabs: General (colour theme, passwords, backup/restore your data, loyalty rewards, daily stamp code), Hours, Socials, Newsletter (HubSpot), and Extras (grand-opening countdown, gift cards, reviews, the spin game).
Operations · Suppliers
Tools for buying gelato from funfoods.ca. Three tabs:
- Library The full supplier catalogue. Search it, ★ showcase flavours onto your site, rate them (love/like/meh/dislike), and 🛒 add to an order. Wholesale prices are private — they never show on your public site.
- Ordering Your draft order. Set quantities, add a note, and Place order to log it.
- Reports Order history, spend totals, your flavour reviews — with CSV and print.
Staff Management
One place for your team. Tabs across the top:
Team
Your employee list as a tidy ledger. Click a cell to edit name, role, rate, phone, and status. The ⋯ button reveals email, portal password, and notes. Status matters: Active = schedule normally, On hold = keep them but hide from scheduling (e.g. winter), Inactive = gone.
Schedule
Build shift types once (e.g. 12–5, 5–10). Then drag a person onto a day — or tap a person, then tap a day. Switch between Week and Month views at the top. Tap a shift to edit or remove it. Use ✉️ Email (pick a person first) to send them their week, or 🖨 PDF to print.
Time Off
Requests your staff submit from their portal. Approve or Deny each. While a request is approved or pending, that person is blocked from being scheduled those days. A badge and a banner show new requests when you log in.
Payroll
Pick a period (this week, last week, 2 weeks, this month, or custom dates) and see each person's hours × rate = amount. Mark paid records a payment with a date. Below, Company % accounts: enter an amount an employee put in and a bonus %, and it calculates the payout (e.g. $100 + 10% = $110) to pay out on a date you set.
The staff portal (for your employees)
Share alotogelato.ca/staff with your team. They log in with their email or phone + the portal password you set in Team. They can see their shifts (this week + next), today's staff code, email themselves their schedule, and request time off.
Saving, syncing & going live
- Auto-save: edits save in your browser instantly and show on the live site.
- Cloud sync: once set up (see SUPABASE-SETUP.txt), your edits, schedule, orders, and the staff portal sync across every device. Until then, data is saved per browser.
- Backups: Settings → General has tools to back up and restore all your content.